HELP FILE

Schedule an OpenVoice Conference in Outlook

There are two methods for scheduling an OpenVoice conference using the Outlook Plugin:

From the Calendar

To schedule a conference as you create an appointment or meeting, start in your Outlook Calendar.

1. In your Outlook Calendar, click New Meeting or New Appointment. The OpenVoice Add Conference button appears in your menu bar.

2. Click Add Conference to create an OpenVoice invite you can send out to your invitees.

3. In the email, select the date and time of your meeting, add invitees email addresses and, if desired, change the subject of your invite.

4. Click Send to email your conference invitation.

Note: If this is a first time use for the recipient, the invitation email includes a link to download the app for the user's mobile device.

From the Main Menu

You can also schedule a conference from your Outlook Mail interface.

1. On the Outlook Mail toolbar, click Schedule OpenVoice Conference.

2. The conference is added to an outgoing Outlook email. The toll and toll-free conference numbers set in your user account are used automatically.

3. In the email, select the date and time of your meeting, add invitees email addresses and, if desired, change the subject of your invite.

4. Click Send to email your conference invitation.

Note: If this is a first time use for the recipient, the invitation email includes a link to download the app for the user's mobile device.