HELP FILE

In-session Announcements (Administrator)

Administrators can provide organizers with privileges to be aware of participants joining their conference.

You can choose 1 of the following options per feature setting that can be later set by the organizer on the OpenVoice website:

  • On – By default, this feature is turned on (enabled), but the organizer can turn off (disable) this feature.
  • Off - By default, this feature is turned off (disabled), but the organizer can turn on (enable) this feature.
  • Disabled – The organizer cannot use this feature. The option is locked in the organizer web app.
  • Required – The organizer must use this feature. The option is locked in the organizer web app.

The privileges extended are described below in detail.

a. Prompt participants for names when joining

By setting this feature to Yes on the OpenVoice website, organizers can set a system prompt where the participant is asked to provide their name when they join the conference. After the recording of their name is captured, the participant is allowed to join the conference.

Note: In the organizer web app, setting this feature to Yes/ No will determine the arrival/ departure announcements. When the feature is set to Yes, the participant’s recorded name is displayed. When the feature is set to No, the arrival of a participant is indicated by a beep.

b. Announce arrival of each participant

This feature will allow organizers to choose to have the names of the participants announced when they join the conference.

c. Announce departure of each participant

This feature will allow organizers to choose to have the names of the participants announced when they leave the conference.

Related

Administrator Guide (PDF)