HELP FILE

Schedule from the Web

As an organizer, you have multiple options for scheduling your webinar. Below you can learn how to schedule directly from your online web account.

The features that are available on your account may vary depending on your subscription plan.

As an organizer, you have multiple options for scheduling your event. Below you can learn how to schedule directly from your online web account.

Are you seeing a different dashboard? You aren't running the new GoToWebinar experience! Click here for help on the classic experience.

About event types

GoToWebinar offers multiple types of events to suit your needs, each of which offers different join experiences for attendees. Each time you schedule an event, you’ll be able to choose which type you want to use. Learn more.

Live events are fully interactive events that are hosted live by the organizer.

  • Standard events (formerly called "Classic" webinars) can be set for a specific time and date, or they can be launched “on the fly” using the Webinar Now feature. Attendees can join these events from any device (desktop software, web browser, or a mobile app).
  • Webcast events must be scheduled ahead of time for a specific time and date. Attendees will join using Instant Join, a browser-based experience that doesn’t require any software download. Learn more.

Recorded events (formerly called “Simulated Live” webinars) are semi-interactive, pre-recorded events that start automatically and run on their own so organizers do not need to be present to host the event. Learn more.

Schedule a Standard or Webcast event

  1. From the Dashboard, click Schedule +.
  2. Add an event title that will appear in the invitation and the event itself, then click Live.
  3. Use the scheduling page to specify the details of your new event.
    • Copy an event – If you already have a scheduled event that is set up with polls, surveys, emails, and panelists, you can copy it into a newly scheduled event so that all your settings and customizations carry over. Learn more.
    • Occurs – Choose how often this event will occur (i.e., once, daily, weekly, monthly, or custom).
    • Registration Type – For events that occur more than once, choose whether attendees will register for all sessions at once (series) or individual sessions (sequence).
    • Start Date and Time – Select the date and time of the event(s). To add sessions to a custom occurrence, click + Add Another Session.
    • Time Zone – Select the event time zone. This will be set to your computer’s time zone by default.
  1. Select how you want to interact with your attendees.
    • Standard – This event type allows up to 1,000 attendees from any device (desktop app, web browser, and mobile app).
    • Webcast – This event type allows up to 3,000 attendees from the browser-based Instant Join app or the mobile app.
  1. Select the “Remember my choice” box if you’d like to save this event type for future sessions.
  2. Click Schedule.
  3. You’re ready to customize your event details!

Schedule a Recorded event

  1. Host and record a Standard or Webcast event using online recording. This can be a live event that you already have scheduled or an event with no attendees for the sole purpose of replaying it as a Recorded event later.
  2. From the Dashboard, click Schedule +.
  3. Add an event title that will appear in the invitation and the event itself, then click Recorded.
  4. Use the scheduling page to specify the details of your new event.
    • Occurs – Choose how often this event will occur (i.e., once, daily, weekly, monthly, custom, or on demand). If you want your attendees to watch the event at any time, select On demand and set an end date.
    • Start Date and Time - Select the date and time of the event(s). To add sessions to a custom occurrence, click + Add Another Session.
    • Time Zone – Select the event time zone. This will be set to your computer’s time zone by default.
  1. Select the “Remember my choice” box if you’d like to save this event type for future sessions.
  2. To publish this Recorded event to your GoToStage channel, click Add to my channel and select the desired channel.
  3. Click Add a recording.
  4. You’ll be prompted to select the recording of the webinar that you hosted in Step #1. Note that if your event just ended, you will need to allow time for the online recording to fully process. Click Add.
  5. Click Schedule.
  6. You’re ready to customize your event details! Note that any polls and surveys run during the live session will be automatically launched during the Recorded event playback, so do you do not need to manually recreate them for this session.

Related

Customize Your Webinar

Schedule and Manage Webinars via iOS

Manage Webinars via Android

View Upcoming Webinars

Configure Default Webinar Settings

Cancel a Session