Manage Preferences for the Desktop App (Windows)
The GoToMeeting Preferences allow you to modify the settings for hosting and joining sessions using the desktop app. Depending on whether you are the organizer or attendee, you will see different options here.
Downloading the desktop app is available on paid plans only. Learn more.
Topics in this article:
You can access the Preferences window in any of the following ways:
| || |
| || |
These settings determine how the GoToMeeting desktop app is launched and updated.
Choose whether GoToMeeting should launch as soon as you log in to Windows (default setting), or whether it should wait until you open it manually.
- Sign in
Request that GoToMeeting automatically sign you in to the desktop app by enabling the "Remember me" check box. This will allow you to start and join meetings faster.
- Show me desktop notifications – Disable or enable the informational pop-up windows that sometimes appear on your screen.
- Remind me of upcoming Meetings – Disable or enable the reminder pop-up windows that notify you when your scheduled sessions are due to begin.
- Automatic Updates
Choose whether to allow the GoToMeeting desktop app to proactively install new versions of the desktop app, which will get you into sessions faster (recommended). See Use Automatic Updates to learn more.
These settings determine how the GoToMeeting desktop app saves your files and displays your name during session.
- Save chat logs
If you enable the "Chat Logs" check box, then a transcript of the chat messages from each session you join will be saved to your computer. Click Browse to change the location where they're saved.
- Session Identity
If you enable the "Remember my name and email" check box, the desktop app will display the specified name and email address in the Attendees pane each time you are in session. This allows you to avoid having to fill in your name and email address each time you join someone else's session.
These settings determine the features and tools that are available during the session (some apply to the organizer, while others apply to their attendees).
- Mute upon joining
By default, when you first join a session using the desktop app your audio will automatically be muted. This helps us improve the audio experience by reducing the feedback and background noise that is created when multiple attendees are joining session simultaneously. You can change this setting at any time if you would prefer to join sessions with your audio unmuted.
- Hide panes from attendees
You can choose to hide the Attendees pane and/or the Chat pane from the Control Panels of your attendees by selecting the check boxes. Note that hiding the Chat pane will prevent your attendees from being able to chat with you or each other during the session.
Note: Panes will only be hidden from attendees; co-organizer will continue to see the hidden panes.
- Create a welcome message
You can choose to have a default "welcome" message automatically appear in the Chat pane of each attendee as they join the session. Note that this message will apply to each session that is run while it is enabled.
- Hide notifications
You can choose to show or hide the pop-up notifications that appear throughout your sessions.
- Chat bubbles – These notifications show you a preview of incoming chat messages when your Chat pane is closed.
- Arrival and departure messages – These notifications appear each time an attendee joins or leaves a session.
- Presenter change messages – These notifications appear each time a new Presenter is selected.
- Keyboard/mouse controller change messages – These notifications appear each time attendees are given keyboard and mouse control.
- Organizer promotion messages – These notifications appear each time an attendee is promoted to organizer during a session.
- Usage tips – These notifications occasionally appear with useful tips and tricks.
These settings determine how your sessions are recorded and where those recordings are saved.
- Audio recording
You can choose which parts of the audio conference are included in your session recordings.
- Don't record audio: Recordings will only include the Presenter's shared screen.
- Use GoToMeeting integrated audio: Recordings will include the voice of everyone who connected to audio via mic and speakers (VoIP) or dialed in via phone (PSTN).
- Use your own audio service: Uses a microphone to record the organizer's voice, while a phone patch device will record everyone else who speaks (requires a physical input device).
- Conversion reminders
You must convert you session recordings in order to make them viewable for other individuals. The Recording Manager will appear automatically at the end of each recorded session as a reminder to convert the recording file, but you can choose to disable this reminder.
- Location of recording files
By default, your raw recording files will be saved to the Documents folder on your computer. You can change this location at any time by clicking Browse and selecting a new location. See Locate Recording Files for more information.
This setting allows you to enable an integration between GoToMeeting and your third-party email application (e.g., Microsoft Outlook or IBM Lotus Notes). For Outlook users, this creates an Add-In menu that takes you to to GoToMeeting to host, schedule or join a meeting. You can alternately use the Outlook Plugin which lets you schedule and host and join from with Outlook. See GoToMeeting for Microsoft Outlook.
- Use GoToMeeting with
By enabling this check box, you will allow GoToMeeting to form an integration with the email application that you use on your computer.
- Microsoft Outlook – This will allow you to schedule and manage your meetings directly within Microsoft Outlook (v2000 or later). You will need to install the Outlook Calendar Plugin in order to use it.
- IBM Lotus Notes – This will allow you to schedule and start meetings directly within Lotus Notes (v6.5 or later).
- My default email application – This will allow you to integrate GoToMeeting with a MAPI-compliant email/calendar program other than Outlook or Lotus Notes. Depending on your email application's capabilities, integration with MAPI-enabled programs allows for features such as automatically adding meetings to a calendar and automatic creation of email messages with meeting information.
Note: You must restart your email application in order for changes to be applied.
Does something feel off with your meeting session? You can test your GoToMeeting connection while in session to find out for sure. See Join a Test Session to learn more.
1. Under "Test your GoToMeeting connection", click Test Connection.
2. Under "Test Results", you'll see one of the following messages:
- Passed: You've established a connection.
- Fail: You haven't established a connection. See Test Your Network Settings (Windows) for troubleshooting info.
Note: You may need to enter your Windows username and password or domain if you have a proxy that prevents you from connecting to GoToMeeting. If you don't have a proxy, please check to see that you have the minimum system requirements.
These settings allow you to select and test the audio devices that you use to connect to audio via VoIP. See Audio Help and FAQs for troubleshooting assistance.
- Microphone setup
Use the drop-down menu to select which audio device you want to use as your microphone. Note that while some devices may have a built-in mic (such as a webcam), they might not pick up your voice as clearly as a dedicated microphone would. You can use the visual meter to see how well each device in the drop-down menu picks up your voice.
- Speakers setup
Use the drop-down menu to select which audio device you want to use as your speakers. You can click Play Sound to have a short soundtrack play so that you can verify that your selected speakers are working properly.
- Advanced audio settings
These check boxes allow you to enable to disable advanced audio features.
- Automatically adjust my system mixer settings – GoToMeeting automatically adjusts your system mixer settings. We recommend you keep this enabled; if you choose to disable this selection, then you must manually configure your audio settings through Windows Sounds and Audio Devices.
- Use automatic volume and noise processing – Enabling this option can help improve audio quality when people are talking. Disabling this option may improve quality of music or other audio sources.
These settings determine the display format of your webcam, and also allow you to preview your webcam.
- Webcam preview
This will show you your live webcam feed, allowing you to make sure everything looks the way you want it to before you broadcast it to other session participants.
- Camera settings
This will show you the make and model of the device being used as a webcam. If you have multiple devices connected, you can choose the desired one from the drop-down menu. You can click Advanced to open the device's Properties window and make advanced changes. These options will vary depending on the setting provided by your webcam manufacturer (e.g., brightness/contrast, zoom, light compensation).
- Display format
You can choose to adjust the aspect ratio of your webcam (i.e., have it displayed in "normal" or "widescreen" view).