HELP FILE

View and Manage LastPass Enterprise Shared Folders (Admins)

As a LastPass Enterprise admin, you can view read-only information about each shared folder that is created within your account, as well as the users assigned, security score, and items contained within the folder. You can also create a shared folder, which will take you to your LastPass Vault.

Note: Are you seeing something different? See these instructions for the New Admin Console.

To assign a designated set of users to a shared folder, you can create a group in the Admin Console.

Please note that there is no limitation to the amount of users you can add to a shared folder, however, account performance may be affected if a shared folder is assigned more than 1,000 users.

Enterprise Admin Console Shared Folder Users

Add a shared folder

  1. Log in and access the LastPass Admin Console by doing either of the following:
    • While logged in to LastPass, click the active LastPass icon in your web browser toolbar, then select Admin Console in the menu.
    • Log in at https://lastpass.com/company/#!/dashboard with your admin username and Master Password.
  2. Select Shared Folders in the left menu.
  3. Click Add Shared Folder in the top navigation.
    A new web browser window or tab will open and redirect to your Vault.
  4. When prompted, enter a folder name and click Create.
    You can now manage your shared folder settings from within your Vault.

View shared folder details

  1. Log in and access the LastPass Admin Console by doing either of the following:
    • While logged in to LastPass, click the active LastPass icon in your web browser toolbar, then select Admin Console in the menu.
    • Log in at https://lastpass.com/company/#!/dashboard with your admin username and Master Password.
  2. Select Shared Folders in the left menu.
  3. All shared folders are displayed (including those that were deleted), along with each folder's Security Score, number of sites within, and total number of users assigned.
  4. Select your desired folder, then click on the following tabs to view details:
    • Users – Lists all users assigned to the shared folder, as well as their access permissions.
    • Security score – Lists the following:
      • Security Challenge Score
      • Number of items
      • Average password strength
      • Number of blank passwords stored
      • Number of duplicate passwords stored
      • Number of sites with duplicate passwords
      • Number of weak passwords
    • Sites – Lists all sites within the shared folder, as well as the date & time of when the site was last accessed.

Add users to a shared folder

You must be a LastPass admin enabled with the "Permit super admins to access shared folders" policy, as well as have administrator privileges of the shared folder in order to assign it to users.
  1. Log in and access the LastPass Admin Console by doing either of the following:
    • While logged in to LastPass, click the active LastPass icon in your web browser toolbar, then select Admin Console in the menu.
    • Log in at https://lastpass.com/company/#!/dashboard with your admin username and Master Password.
  2. Select Shared Folders in the left menu.
  3. Select your desired folder.
  4. Click Add Users.
  5. Locate your desired user(s), then click Add.
  6. When prompted, set the appropriate permissions. Choose from the following:
    • Administrator: Users can edit sites in shared folder and invite others to the folder.
    • Read only access: Users can view items in the shared folder, but are unable to edit or invite others.
    • Hide Passwords: Users will not have the ability to view passwords associated with shared items.
  7. Click Save.
    You have added user(s) to your selected shared folder.