HELP FILE

Manage LastPass Teams Shared Folders (Users)

For information on managing LastPass Teams as an admin, see View and Manage LastPass Teams Shared Folders (Admins) .

For information about how to share individual items (e.g., usernames, passwords, secure notes, etc.) instead of sharing a folder containing items, please see Use the Sharing Center.

Shared folders are also supported in LastPass Families and Enterprise/Identity accounts. Learn more about the limitations for shared folders.

If you have a LastPass Teams, Enterprise, or Identity account, the ability to perform these actions may be limited or prohibited due to policies enabled by your LastPass admin.

Create a shared folder

  1. Log in to LastPass and access your Vault by doing either of the following:
    • Go to https://lastpass.com/?ac=1 and log in with your username and Master Password.
    • In your web browser toolbar, click the LastPass icon LastPass then click Open My Vault.
  2. Select Sharing Center in the left navigation.
  3. Click on the Manage Shared Folders tab at the top, then click Add Shared Folder icon .
  4. In the Folder Name: field add a name to your shared folder, then click Create.
What to do next: Once created, you can hover over your folder and click Manage to customize the items within this shared folder, as well as the users who can access it and the permissions per individual.

Move items to a shared folder

You can move a single item or multiple items at once into a shared folder, or transfer item(s) from one folder into a shared folder in various ways. By default, all items placed in a shared folder will be made available to every user unless restrictions are implemented.

Note:
Please be aware of the following:
  • You are unable to move items that have been individually shared with you to your own shared folder.
  • When you move an item to a shared folder, an additional "backup" copy of the shared item is automatically moved to your Deleted Items folder and stored there for up to 30 days. This is a precautionary measure so that you can restore the item from the "backup" copy in your Deleted Items folder in case either you can no longer locate the shared item or an issue occurs in an attempt to share that item. Learn how to restore deleted items.

Use one of the following options:

  • Drag-and-drop
    1. From your LastPass Vault, click Passwords in the left navigation.
    2. Locate your desired item, then click on it and drag under your desired folder. If you want to move multiple items at once, enable the checkbox in the upper-right corner of each, then click on one of the selected items and drag to your desired folder, which will move all selected items.
  • Right-click
    1. From your LastPass Vault, click Passwords or Notes in the left navigation.
    2. Locate your desired item, then right-click on it and select Move to folder then select your desired shared folder. If you want to move multiple items at once, enable the checkbox in the upper-right corner of each, then right-click on one of the selected items and select Move to folder, then select your desired shared folder.
  • Action menu
    1. From your LastPass Vault, click Passwords or Notes in the left navigation.
    2. Locate your desired item(s), then enable the checkbox(es) in the upper-right corner.
    3. Click the Actions drop-down menu and select Move to Folder, then select your desired shared folder.
  • Edit a Password or Note

    You can also move an item to a shared folder when you are editing it. For more information, see Manage Your Sites or Manage Your Secure Notes.

Delete a shared folder

  1. From your LastPass Vault, select Sharing Center in the left navigation.
  2. Click the Manage Shared Folders tab.
  3. Locate your desired shared folder, then click the Delete icon in the right navigation.
  4. When prompted, click Yes to confirm.

Best practices for when deleting a shared folder

  1. Move all items out of your shared folder into a standard (non-shared) folder.
  2. Remove all assigned users from the shared folder.
  3. Delete the now empty shared folder. In the left navigation go to Sharing Center > Manage Shared Folders click the Delete icon .
  4. When prompted, click Yes to confirm.

Purge a deleted shared folder

  1. From your LastPass Vault, select Sharing Center in the left navigation.
  2. Click the Manage Shared Folders tab, then check the box to enable the View Deleted Shared Folders option.
  3. Click the Purge icon .
  4. When prompted, click Yes to confirm.

Convert a folder to a shared folder

If you have organized your Sites and/or Secure Notes by using standard folders, you can easily convert any folder to a shared folder as follows:

  1. From your LastPass Vault, click Passwords or Notes in the left navigation.
  2. Right-click on your desired folder, then select Share.

  3. Enter a name for your newly converted shared folder, then click Create.