HELP FILE

How do I manage shared folders as an Admin?

As a LastPass Admin, create shared folders, view read-only information about each shared folder that is created within your account, as well as the users assigned, security score, and items contained within the folder.

Add a shared folder

  1. Log in to your LastPass Admin Console with your email address and Master Password.
  2. If you have this Do this
    LastPass Teams account
    1. Select Shared Folders in the left navigation.
    2. Click Add Shared Folder.
    LastPass Business account
    1. Go to Applications > Shared folders
    2. Click New shared folder.
    3. When prompted, click Go to Vault.

    Result: You are redirected to your Vault in a new window or tab.

  3. When prompted, enter a folder name and click Create.

View shared folders

  1. Log in to your LastPass Admin Console with your email address and Master Password.
  2. If you have this Do this
    LastPass Teams account Select Shared Folders in the left navigation.
    LastPass Business account Go to Applications > Shared folders.

    Result: All shared folders are displayed (including those that were deleted), along with each folder's Security Score, number of sites within, and total number of users assigned.

  3. Select your desired folder, then click on the following tabs to view details:
    • Users – Lists all users assigned to the shared folder, as well as their access permissions. Learn how to assign users below.
    • Security Scores – Lists the following:
      • Security challenge score
      • Number of items
      • Average password strength
      • Number of blank passwords
      • Number of duplicate passwords
      • Number of sites/apps with duplicate passwords
      • Number of weak passwords
    • Sites/Apps – Lists all site entries within the shared folder, as well as the date & time of the last login for that site.

Add users to shared folder

Before you begin: You must be a LastPass admin enabled with the "Permit super admins to access shared folders" policy, as well as have administrator privileges of the shared folder in order to assign it to users.
  1. Log in to your LastPass admin console with your email address and Master Password.
  2. If you have this Do this
    LastPass Teams account
    1. Select Shared Folders in the left menu.
    2. Select your desired folder.
    3. Click Add Users.
    4. Locate your desired user(s), then click Add.
    LastPass Business account
    1. Go to Applications > Shared folders > .
    2. Select your desired folder.
    3. On the Users tab, Assign Users.
    4. When prompted, click Go to Vault. A new window or tab opens and redirects to shared folder management in your Vault.
    5. Under "Invite Users or Groups" select your desired user(s).
  3. Set the appropriate permissions. Choose from the following:
    • Administrator: Users can edit sites in shared folder and invite others to the folder.
    • Read only: Users can view items in the shared folder, but are unable to edit or invite others.
    • Hide Passwords: Users will not have the ability to view passwords associated with shared items.
  4. Click Save.

    Result: You have added user(s) to your selected shared folder.

Add apps to shared folders

Before you begin: You must be a LastPass admin enabled with the "Permit super admins to access shared folders" policy, as well as have administrator privileges of the shared folder in order to assign it to users.
Note: Only available for LastPass Business accounts.
  1. Log in with your email address and Master Password to access the New Admin Console at https://admin.lastpass.com/uac.
  2. Go to Applications > Shared folders.
  3. Select your desired folder.
  4. Select the Apps tab.
  5. Click Assign apps.

  6. When prompted, click Go to Vault.

    Result: A new web browser window or tab will open and redirect to the Sharing Center in your Vault.

    Troubleshooting: If the shared folder you selected has no apps assigned, you can manually add site passwords and/or secure notes to the folder.

  7. On the "Add password" window, enter all of the site password information you want to store for your selected shared folder.
  8. Click Save.

    Result: You have now assigned an app to your shared folder.