HELP FILE

Schedule from the Web

As an organizer, you have multiple options for scheduling your webinar. Below you can learn how to schedule directly from your online web account.

Are you seeing a different dashboard? You haven't opted in to GoToWebinar's fresh new look! Click here for help on the old experience.

About webinar types

GoToWebinar offers multiple types of webinars to suit your needs, each of which offers different join experiences for attendees. Each time you schedule a webinar, you'll be able to choose which type you want to use. Learn more.

Standard events (formerly called "Classic" webinars) are fully interactive events that are hosted live by the organizer.

  • These events can be set for a specific time and date, or they can be launched "on the fly" using the Webinar Now feature.
  • Attendees can join these webinars from any device (desktop software, web browser or a mobile app).

Webcast events are also fully interactive events that are hosted live by the organizer. Learn more.

  • These events must be scheduled ahead of time for a specific time and date.
  • Attendees will join instantly using Instant Join, a web browser-based experience that doesn't require any software download.

Recorded events (formerly called "Simulated Live" webinars) are semi-interactive, pre-recorded events that start automatically and run on their own, so organizers do not need to be present to host the event. Learn more.

  • These events can be scheduled to start themselves at a specific time and date, or they can be made as "on demand" webinars that can be watched at any time.
  • Organizers can pre-record the event, then select the recording they want to play back in a "simulated live" session.
  • Attendees will join instantly using Instant Join, a web browser-based experience that doesn't require any software download.

The features that are available on your account may vary depending on your subscription plan.

Schedule a Classic or Webcast webinar

1. From the Dashboard, click Schedule +.

2. Use the scheduling page to specify the details of your new webinar as follows:

  • Copy a Webinar – If you already have a scheduled webinar that is set up with polls, surveys, emails , and panelists, you can copy it into a newly scheduled webinar so that all your settings and customizations carry over. Learn more.

  • Webinar title – Give your webinar a name, which will appear in the invitation and the webinar itself.

  • Recurrence – How often do you want your webinar to occur? Use the drop-down menu to specify your session schedule – it could be on a daily, weekly, or even a custom schedule. Just need a single session? Then leave it at "Once".

  • Date/Time – Select the date and time of the webinar(s).

  • Registration Type – For webinars that occur more than once, choose whether attendees will register once for all sessions or individual sessions.
  •  Time Zone – The webinar time zone will automatically set to your computer's timezone. You can use the drop-down menu to change time zone.

3. Click Schedule Now when finished. You will be directed to the Event Details page where you can customize the webinar to your liking.

Schedule a Recorded webinar

Are you seeing a different dashboard? You haven't opted in to GoToWebinar's fresh new look! Click here for help on the old experience.

  1. Host and record a Standard or Webcast webinar using online recording. This can be a live event that you already have scheduled or an event with no attendees for the sole purpose of replaying it as a Recorded event later.
  2. From the Dashboard, click Schedule +.
  3. Click Recorded as the webinar type.
  4. Click Add a Recording. You'll be prompted to select the recording of the webinar that you hosted in Step #1. Note that if your webinar just ended, you will need to allow time for the online recording to fully process.
  5. Once you select a recording, it will automatically attach to the Recorded event you're scheduling. You will then see most of the same options that are available when scheduling a Classic or Webcast webinar, including uploading handouts and managing registration settings. Any polls run during the live session will be automatically launched during the Recorded webinar playback, so you do not need to manually recreate them for this session. The same goes for any surveys that were created for the original webinar.
  6. The "Occurs" field allows you to select which type of Recorded webinar you want to use: 
    • To schedule your webinar to automatically start itself, select the desired date(s) and time.
    • To make your webinar "on demand" so that attendees can watch it at any time, select "on demand" and then set an end date.
  1. When finished, click Schedule Now. You will be directed to the Event Details page where you can customize the webinar to your liking.

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