Share a Video, Image or PDF (Activities)
As an organizer, you may wish to share an image, document or video with your attendees. Activities offers an easy way for you to do this!
Using activities during your trainings gives you an interactive way to engage your attendees and can be a revolution in how you conduct your training exercises. You can have your attendees collaborate in real time on a shared Google Doc, watch a video, view an uploaded material – all while you monitor their progress and provide guidance. You can even split your attendees into smaller groups (called "breakouts") for separate discussions or activities. See Learn about Activities and Breakouts to learn more!
Topics in this article:
Share video files
This option allows you to stream a video directly from YouTube.com or Vimeo.com. If the video that you want to share is not currently uploaded to either of these sites, you must first create a free account and upload it in order to stream it during an activity.
Share image files
This option allows you to display a picture to attendees in the same way that you would share your own screen. Rather than downloading the image file onto their computer or device, they will simply see an image of it on their screen!
You can upload files with the following formats: JPEG, TIFF, GIF, BMP or PNG.
Share PDF files
This option allows you to show attendees a PDF file in the same way that you would share your own screen. Rather than downloading the file onto their computer or device, they will simply see an image of it on their screen! They are free to scroll and read the document at their own pace.
This content that you can use for this activity is based on the Materials uploaded for the training. You can complete this process either before or during your session!
Note: It is highly recommended that you complete this setup process sometime before the training you want to use activities in. To do so, go to the training's Manage Training page and add the Materials ahead of time.
1. Go to the Materials page for your training.
2. Create a new material.
- To add a video file, you can select Add Link and include the URL to the YouTube or Vimeo video. Note that the video's audio feed will play from the attendee's computer speakers.
- To add an image or PDF file, you can upload the file to the Materials page.
3. All compatible materials that you have uploaded to the training will automatically be displayed on the Activity Center page.
Note: Only PDF, video and image files uploaded to the Materials folder will appear on the Activity Center page. Any other file types (e.g., documents, spreadsheets) that are uploaded to the Materials folder will not appear.
View videos (attendees)
Once the organizer begins playing a video, the audio feed will only be played through the computer speakers. This means that if you dialed into the audio conference using your phone, you'll hear the video's audio feed play through your computer or device's speakers rather than over the telephone. If you are not hearing the audio properly (whether connected via Computer or Phone audio), check the volume on your computer's speakers and/or check the device output. It's possible that the audio is playing through a different output (e.g., a USB headset that is plugged in).