Collaborate on a Google Drive File (Activities)
One of the post popular activities that GoToTraining offers is the ability for attendees to collaborate on a Google Drive file. This allows all attendees to view and make edits a shared file hosted in the cloud via Google Drive (such as a Google Doc, Google Sheet, Google Slide, or Google Drawing). See Learn about Activities and Breakouts.
Note: As the organizer, you must have a free Google account set up in order to use this feature (attendees do not need an account for either GoToTraining or Google). Please note that Corporate G-Suite accounts are not supported. Once you've signed in to your Google account, you may need to refresh the Activity Control page to see the changes in the right navigation.
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Set up Google Drive files to use in activities
You can complete this process before or during your session, but it is highly recommended that you set up before the training. To do so, simply launch an instant session and complete the setup. Your files will be ready to go when you start your actual training! You can complete this process either before or during your session!
1. Launch the Activity Center
First, start a new training. Then click Choose an Activity in the Activity pane to open the Activity Center.
2. Link your Google account
Under "Edit a doc together," click Sign in with Google. When prompted to grant GoToTraining access to your Google account, click Allow.
3. Create the GoToTraining folder
Under "Edit a doc together," click Add new. This will redirect you to your Google Drive account, where a new GoToTraining folder will be automatically created! Any files that you add to this folder will then be listed on your Activity Center page, and all files that are worked on will be saved to a Trainings sub-folder.
4. Add new files to use during activities
You're nearly done! Remember than any files that you add to the GoToTraining folder will automatically appear on your Activity Center page – simply open the GoToTraining folder and add a new file!
Access final Google Drive files after the activity
Each time you launch an "Edit a document together" activity during a training, you will see a new folder created in your Google Drive under GoToTraining > Trainings and labeled with the date the training was held.
All Google Drive files that are worked on during the activity will then be saved in that folder! You can click each file to open it.
Share final Google Drive files after the activity
If you would like to review the completed files once back in the main session, simply open the file and share your screen with attendees! All items will be listed after the activity is over (click to open), or you can access the file in Google Drive.
If you would like your students to be able to access the Google Drive files that were worked on for future reference, you can share them directly via Google Drive. See How to Share on the Google Support Site for more information.